Altova RecordsManager is designed to help you get an elegant, easy-to-use, powerful database business solution in end users’ hands in record time. It provides built in tools for easy navigation, data searches, and data entry.
RecordsManager includes several user-friendly features that help guide end-users during data entry. These include:
To help users enter valid information, the administrator can provide hints on a per-field or per-record level. Editing hints are displayed in empty fields, as shown below in the Title field.
The RecordsManager administrator can define granular validation rules on a per-field level to ensure that users enter valid data. Each field can have one or more validation checks. There are two levels of severity for validation flags:
Rules are entered via XPath, and each may include a custom warning message or hint to guide the end user:
This is how a validation warning looks to the end user:
RecordsManager also contains a pre-defined validation check for email fields.
The system administrator can configure per-field validation and per-data container where multiple fields are validated against each other, helping end users every step of the way.
Providing users with a list of acceptable values to select during data entry makes it easy for users and helps ensure valid data is entered.
The list of values can be entered manually by the administrator, imported from a CSV or XML file, or imported from data that has been already entered by users in the same field.
The list can be sorted automatically, for instance to show the most recently used values at the top of the list for quicker data entry. The administrator has full control over whether single or multiple values can be chosen by the end user, and whether the user is allowed to extend the list on the fly when entering data. The admin can even choose which user groups can see which part of this list, if not all values are allowed for use by all users.
Users can quickly zero-in on the information they need to find in your app. Lightning fast, granular search functionality makes it easily to immediately find info in your app based on various criteria, and the system admin can add additional filters to suit the needs of the organization.
Built-in functionality in RecordsManager apps means end users can easily keep track of important dates and deadlines. It’s easy to configure reminders – which can be sent either in the app itself or sent via email.
Change tracking is important when multiple users enter data in your online database app, and RecordsManager apps have strong change tracking functionality built-in.
When editing a record, the user can click on the Changes button to be provided with multiple options:
In the record below, the user is reviewing current changes, which are shown in bold text, before saving the record. Changes can be replicated to other records as described above.
The administrator can choose to disable change tracking for files and images to save disk space, if required.
When an app built with RecordsManager is running on a mobile device, it may be useful to enable offline app use to continue working when an Internet connection is not available. The user can choose for the entire app to be available when working offline or just specific containers. Data for the selected containers will be transferred to the user’s device for offline use.
The end user can continue to view existing records and even add new records during offline use. When an Internet connection is restored, the user has the option to save any newly added records or discard them.
To preserve data integrity, existing records are read-only and cannot be edited during offline access.
Based on one design, your RecordsManager app can be accessed by end users on all varieties of desktop, laptop, and mobile devices. Administrators can design complex data entry forms and RecordsManager will automatically display them based on the size of the user's current device.
The two images below show a snippet of the same entry form displayed on a wide screen and a narrow screen. Automatic responsive design in RecordsManager displays the table appropriately without any extra configuration on the part of the administrator.
RecordsManager is a free, pre-built MobileTogether solution that is available for you to start using when you install MobileTogether Designer. Use the link below to download and install the free Altova MobileTogether Designer to get started on your first RecordsManager app.