UN/EDIFACT Message Type : Batch : DEBREC

__ United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport __UN/EDIFACT

Message Type : DEBREC Version : D Release : 08A Contr. Agency: UN Revision : 2 Date : 2008-05-30 SOURCE: TBG11 Social Security, Employment and Education CONTENTS Debts recovery message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Debts recovery message (DEBREC) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message to exchange detailed information relating to debts recovery cases between appropriate parties (principal, enacting party). This message may cover one or more event (e.g. submission, status information) for one or more debts recovery cases. 1.2 Field of application The Debts recovery message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles A debts recovery is a process started by a party to recover money from a debtor (e.g. social security contributions not paid by a company). The debts recovery message may be used: a. when issued by the principal, to: - submit new debts recovery cases, - update debts recovery cases, - request processing actions for debts recovery cases, - request status of debts recovery cases b. when issued by the enacting party, to: - acknowledge debts recovery case submissions, - give status information about debts recovery cases, - request information about debts recovery cases, - request instructions for debts recovery cases, - update debts recovery cases. In both cases (issuing party is principal or enacting party) each message relates to one principal and one or more debt recovery cases. Each debts recovery case relates to one debt. Each debt may be split into one or more debt components (set of monetary amounts related to the debts recovery case). The way the content of the message is used depends on and is triggered by the possible events previously described (e.g. submission, update of debts recovery cases). The DEBREC message is not meant to be used for invoicing or payment activities. Note: It could happen that the principal of a debts recovery case is the enacting party of another debts recovery case (e.g. case transmission from one enacting party to another for geographical reasons). 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 0010UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Debts recovery message is DEBREC. Note: Debts recovery messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DEBREC 0052 D 0054 08A 0051 UN 0020BGM, Beginning of message To identify the function of the message and the type of document it corresponds to. 0030DTM, Date/time/period To provide document related dates, times or periods such as the creation date of the document. 0040 Segment group 1: PNA-ADR-RFF-EMP-COM-SG2-SG4 A group of segments used to provide information related to parties involved at message level (e.g. issuing party, recipient, signing party). 0050PNA, Party identification To identify a party and describe its function at message level. 0060ADR, Address To provide the address of the party. 0070RFF, Reference To provide additional references related to the party. It could be references used by another party (e.g. Identification of a legal person at the Chamber of Commerce). 0080EMP, Employment details To provide employment details in case the party is a natural person (in opposite to legal person). 0090COM, Communication contact To provide communication information related to the party described in the PNA segment. 0100 Segment group 2: CTA-DTM-SG3 A group of segments used to provide contact information and related communication numbers. 0110CTA, Contact information To provide contact information (department or person) within the party. 0120DTM, Date/time/period To provide contact related dates, times or periods. 0130 Segment group 3: COM-DTM A group of segments used to provide communication information linked to validity periods. 0140COM, Communication contact To provide communication information related to the contact. 0150DTM, Date/time/period To provide communication and contact related dates, times or periods such as availability periods. 0160 Segment group 4: AUT-DTM A group of segments used to describe authentication information and dates related to the party. 0170AUT, Authentication result To provide the authentication result related to the Party. 0180DTM, Date/time/period To provide authentication related dates, times or periods such as the date of authentication. 0190 Segment group 5: GIR-SG6-SG7 A group of segments used to describe a debts recovery case and to provide related information. 0200GIR, Related identification numbers To identify the debts recovery case (case identification numbers: principal and the enacting party ones). Note: In the submission phase of a debts recovery case the only case identification number known is the one assigned by the principal. 0210 Segment group 6: ATT-DTM A group of segments to provide attributes of the debts recovery case and related dates, times or periods. 0220ATT, Attribute To provide an attribute related to the debts recovery case such as the type of debt to which the debts recovery case relates. 0230DTM, Date/time/period To provide attributes related dates, times or periods. 0240 Segment group 7: EVE-DTM-IRQ-FTX-SG8-SG9-SG15-SG17-SG22 A group of segments used to describe events related to the debts recovery case processing and to provide related information such as associated reasons and requirements. Note: It could be that more than one event is declared for one case (e.g. information that part of the debt has been paid and that the debtor is allowed to postpone the next payment). 0250EVE, Event To identify an event. 0260DTM, Date/time/period To provide dates related to the event such as the date when the event occurred. 0270IRQ, Information required To identify required information in relation with the event. 0280FTX, Free text To provide additional textual information related to the event. 0290 Segment group 8: ATT-DTM A group of segments used to describe attributes and related dates. 0300ATT, Attribute To provide an attribute related to an event such as extra instructions. 0310DTM, Date/time/period To provide dates, times or periods to the attribute. 0320 Segment group 9: PNA-RFF-ATT-EMP-PDI-FII-DTM-MOA-QTY- PCD-COM-SG10-SG12-SG14 A group of segments to identify all involved parties in debts recovery cases and provide related information. 0330PNA, Party identification To identify a party and his function. 0340RFF, Reference To provide additional reference numbers used to identify the party. 0350ATT, Attribute To provide attributes related to the party such as the legal form or the legal status of a legal person. 0360EMP, Employment details To identify the employment or profession of the party. 0370PDI, Person demographic information To provide the marital status of the party when it is a natural person. 0380FII, Financial institution information To provide financial and banking information related to the party. 0390DTM, Date/time/period To provide dates, times or periods related to the party such as the date of birth for a natural person or the creation date for a legal person. 0400MOA, Monetary amount To provide monetary amounts related to the party such as the registered capital or share holding amount in the case of a legal person. 0410QTY, Quantity To provide quantities related to the party such as the number of employees for a legal person. 0420PCD, Percentage details To provide percentages related to the party such as the percentage of legal aid. 0430COM, Communication contact To provide communication information about the party. 0440 Segment group 10: CTA-DTM-FTX-SG11 A group of segments to describe contacts and related information of the party. 0450CTA, Contact information To provide contact information (department or person) of the party. 0460DTM, Date/time/period To provide contact related dates, times or periods. 0470FTX, Free text To provide additional textual information related to the contact. 0480 Segment group 11: COM-DTM A group of segments to provide communication information about the contact. 0490COM, Communication contact To provide communication information of the contact. 0500DTM, Date/time/period To provide dates related to the communication information. 0510 Segment group 12: ADR-DTM-SG13 A group of segments to describe the addresses and related information of the party. 0520ADR, Address To provide the address of the party. 0530DTM, Date/time/period To provide dates related to the address. 0540 Segment group 13: COM-DTM A group of segments to provide communication information related to the address of the party. 0550COM, Communication contact To provide communication information related to the address of the party. 0560DTM, Date/time/period To provide dates related to the address. 0570 Segment group 14: REL-RFF A group of segments to describe the relationship between the party and other parties (also described in the message). 0580REL, Relationship To identify the type of relationship which exists between the currently described party and the party referenced (e.g. one party is the debtor, another party is a bank of the debtor). 0590RFF, Reference To provide the reference number of the party which has a relationship with the currently described party. 0600 Segment group 15: DOC-DTM-FTX-ATT-MOA-SG16 A group of segments used to provide information about the justifying documents related to the debts recovery case such as titles. 0610DOC, Document/message details To describe the justifying document by providing its type and number. 0620DTM, Date/time/period To provide dates, times or periods related to the document. 0630FTX, Free text To provide textual information related to the document such as a summary. 0640ATT, Attribute To provide attributes related to the document such as scope, legal value or notification channel of the document. 0650MOA, Monetary amount To provide monetary amounts involved in the document. 0660 Segment group 16: PNA-RFF-ADR A group of segments to identify parties related to the document such as issuing, certifying or third parties. 0670PNA, Party identification To identify a party and his function related to the document. 0680RFF, Reference To provide additional reference numbers used to identify the party. 0690ADR, Address To provide the address of the party. 0700 Segment group 17: IMD-STS-FTX-ATT-SG18-SG19-SG21 A group of segments to describe goods related to the debt recovery case. A distinction is made between: - real estate goods (e.g. buildings, houses), - other goods that can be described in a structured way (e.g. car, boat), - any good (e.g. computers) described in a textual way. Note: - Goods described in this group of segments are part of the reason of the debts recovery case, - An occurrence of this group of segments relates to one good (e.g. a car, a computer), - An occurrence of this group describes the concerned good item either in a structured way, in a textual way (free text) or by referencing a document which contains the description of the good. 0710IMD, Item description To provide information related to the goods being described such as their type, reference or short description. 0720STS, Status To provide the status of goods within the debt recovery case such as to mention that the goods have been stolen. 0730FTX, Free text To provide a textual description of the goods. 0740ATT, Attribute To provide an attribute related to the goods being described such as a complement to its type. 0750 Segment group 18: RFF-PIA-LOC-DTM-MEA-ATT-FTX A group of segments to give a structured description of any good except real estate goods which are described in a dedicated group of segments. 0760RFF, Reference To provide the reference of the goods being described such as the registration/license number for a car. 0770PIA, Additional product id To provide additional identification numbers of the goods such as the serial number for a car. 0780LOC, Place/location identification To provide location information of the goods. 0790DTM, Date/time/period To provide dates, times or periods related to the goods such as the year for a car. 0800MEA, Measurements To provide measures related to the goods such as the power of an engine in kW. 0810ATT, Attribute To provide attributes of the goods such the color or the type (private, commercial) of a car. 0820FTX, Free text To provide additional textual information about the Goods. 0830 Segment group 19: ADR-SG20 A group of segments to give a structured description of real estate goods. 0840ADR, Address To provide the address of a real estate good. 0850 Segment group 20: RFF-FTX-MEA A group of segments to provide detailed information about a real estate good. 0860RFF, Reference To provide a reference of the real estate good such as section numbers. 0870FTX, Free text To provide additional textual information such as the nature, designation of the real estate good. 0880MEA, Measurements To provide measures of the real estate good such as the size of a section. 0890 Segment group 21: DOC-DTM-FTX A group of segments to refer to a document that contains a detailed description of the goods. 0900DOC, Document/message details To provide the reference and type of the document which details the goods. 0910DTM, Date/time/period To provide dates, times or periods related to the document such as the issuing date. 0920FTX, Free text To provide textual information related to the document such as a summary. 0930 Segment group 22: GEI-DTM-FTX-SG23-SG24 A group of segments to describe all debt components (sets of monetary amounts) related to the debts recovery case. Note: - Each occurrence of this group of segments corresponds to one monetary component. - When using this group of segments one of its sub-groups is mandatory. 0940GEI, Processing information To provide the type of structure used for describing the debt component in the following sub-groups: - reference to a document which contains all relevant information, - all amounts are detailed in the message, - reference to a document and detailed amounts are both given in the message. 0950DTM, Date/time/period To provide dates, times or periods related to the debt component such as the beginning or end of a debt component period. 0960FTX, Free text To provide textual information about the debt component. 0970 Segment group 23: DOC-DTM-FTX A group of segments used to provide information related to the document describing the debt component. 0980DOC, Document/message details To provide information about the document by providing its type and number. 0990DTM, Date/time/period To provide dates, times or periods related to the document such as the issuing date. 1000FTX, Free text To provide textual information about the document such as a summary. 1010 Segment group 24: ARD-MOA-DTM-TAX-FTX-ATT-SG25-SG26 A group of segments to provide a detailed description of all monetary amounts that are part of the debt component. 1020ARD, Monetary amount function To qualify the monetary amount within the debt component. 1030MOA, Monetary amount To identify the purpose of the monetary amount such as amount paid or revised amount. 1040DTM, Date/time/period To provide amount related dates, times or periods. 1050TAX, Duty/tax/fee details To provide tax information related to the amount. 1060FTX, Free text To provide textual information related to the amounts. 1070ATT, Attribute To provide attributes related to the amounts. 1080 Segment group 25: PCD-DTM A group of segment to describe percentages related to the monetary amount. 1090PCD, Percentage details To provide percentage information related to the amount. 1100DTM, Date/time/period To provide a date, a time or a period related to the percentage. 1110 Segment group 26: PAI-RFF To provide payment information related to the amounts. 1120PAI, Payment instructions To provide payment details such as payment conditions, means or channel. 1130RFF, Reference To provide references related to payment instructions such as credit transfer reference number. 1140CNT, Control total To provide message control totals such as the total of all due amounts in all debts recovery cases mentioned in the message. 1150UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ADR Address ARD Monetary amount function ATT Attribute AUT Authentication result BGM Beginning of message CNT Control total COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period EMP Employment details EVE Event FII Financial institution information FTX Free text GEI Processing information GIR Related identification numbers IMD Item description IRQ Information required LOC Place/location identification MEA Measurements MOA Monetary amount PAI Payment instructions PCD Percentage details PDI Person demographic information PIA Additional product id PNA Party identification QTY Quantity REL Relationship RFF Reference STS Status TAX Duty/tax/fee details UNH Message header UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010UNH Message header M 1 0020BGM Beginning of message M 1 0030DTM Date/time/period C 5 0040 ----- Segment group 1 ------------------ C 99----------+ 0050PNA Party identification M 1 | 0060ADR Address C 1 | 0070RFF Reference C 5 | 0080EMP Employment details C 1 | 0090COM Communication contact C 9 | | 0100 ----- Segment group 2 ------------------ C 9----------+| 0110CTA Contact information M 1 || 0120DTM Date/time/period C 1 || || 0130 ----- Segment group 3 ------------------ C 5---------+|| 0140COM Communication contact M 1 ||| 0150DTM Date/time/period C 9---------++| | 0160 ----- Segment group 4 ------------------ C 1----------+| 0170AUT Authentication result M 1 || 0180DTM Date/time/period C 1----------++ 0190 ----- Segment group 5 ------------------ C 9999--------+ 0200GIR Related identification numbers M 1 | | 0210 ----- Segment group 6 ------------------ C 1----------+| 0220ATT Attribute M 1 || 0230DTM Date/time/period C 3----------+| | 0240 ----- Segment group 7 ------------------ C 999--------+| 0250EVE Event M 1 || 0260DTM Date/time/period C 9 || 0270IRQ Information required C 99 || 0280FTX Free text C 99 || || 0290 ----- Segment group 8 ------------------ C 9---------+|| 0300ATT Attribute M 1 ||| 0310DTM Date/time/period C 3---------+|| || 0320 ----- Segment group 9 ------------------ C 99--------+|| 0330PNA Party identification M 1 ||| 0340RFF Reference C 9 ||| 0350ATT Attribute C 9 ||| 0360EMP Employment details C 1 ||| 0370PDI Person demographic information C 1 ||| 0380FII Financial institution information C 9 ||| 0390DTM Date/time/period C 9 ||| 0400MOA Monetary amount C 5 ||| 0410QTY Quantity C 9 ||| 0420PCD Percentage details C 1 ||| 0430COM Communication contact C 1 ||| ||| 0440 ----- Segment group 10 ------------------ C 9--------+||| 0450CTA Contact information M 1 |||| 0460DTM Date/time/period C 1 |||| 0470FTX Free text C 9 |||| |||| 0480 ----- Segment group 11 ------------------ C 5-------+|||| 0490COM Communication contact M 1 ||||| 0500DTM Date/time/period C 9-------++||| ||| 0510 ----- Segment group 12 ------------------ C 5--------+||| 0520ADR Address M 1 |||| 0530DTM Date/time/period C 1 |||| |||| 0540 ----- Segment group 13 ------------------ C 1-------+|||| 0550COM Communication contact M 1 ||||| 0560DTM Date/time/period C 9-------++||| ||| 0570 ----- Segment group 14 ------------------ C 1--------+||| 0580REL Relationship M 1 |||| 0590RFF Reference C 1--------++|| || 0600 ----- Segment group 15 ------------------ C 99--------+|| 0610DOC Document/message details M 1 ||| 0620DTM Date/time/period C 9 ||| 0630FTX Free text C 99 ||| 0640ATT Attribute C 9 ||| 0650MOA Monetary amount C 9 ||| ||| 0660 ----- Segment group 16 ------------------ C 9--------+||| 0670PNA Party identification M 1 |||| 0680RFF Reference C 9 |||| 0690ADR Address C 5--------++|| || 0700 ----- Segment group 17 ------------------ C 999-------+|| 0710IMD Item description M 1 ||| 0720STS Status C 1 ||| 0730FTX Free text C 9 ||| 0740ATT Attribute C 1 ||| ||| 0750 ----- Segment group 18 ------------------ C 1--------+||| 0760RFF Reference M 1 |||| 0770PIA Additional product id C 1 |||| 0780LOC Place/location identification C 2 |||| 0790DTM Date/time/period C 9 |||| 0800MEA Measurements C 9 |||| 0810ATT Attribute C 99 |||| 0820FTX Free text C 1--------+||| ||| 0830 ----- Segment group 19 ------------------ C 1--------+||| 0840ADR Address M 1 |||| |||| 0850 ----- Segment group 20 ------------------ C 9-------+|||| 0860RFF Reference M 1 ||||| 0870FTX Free text C 9 ||||| 0880MEA Measurements C 1-------++||| ||| 0890 ----- Segment group 21 ------------------ C 1--------+||| 0900DOC Document/message details M 1 |||| 0910DTM Date/time/period C 9 |||| 0920FTX Free text C 9--------++|| || 0930 ----- Segment group 22 ------------------ C 99--------+|| 0940GEI Processing information M 1 ||| 0950DTM Date/time/period C 3 ||| 0960FTX Free text C 9 ||| ||| 0970 ----- Segment group 23 ------------------ C 1--------+||| 0980DOC Document/message details M 1 |||| 0990DTM Date/time/period C 9 |||| 1000FTX Free text C 9--------+||| ||| 1010 ----- Segment group 24 ------------------ C 99-------+||| 1020ARD Monetary amount function M 1 |||| 1030MOA Monetary amount C 2 |||| 1040DTM Date/time/period C 5 |||| 1050TAX Duty/tax/fee details C 9 |||| 1060FTX Free text C 9 |||| 1070ATT Attribute C 9 |||| |||| 1080 ----- Segment group 25 ------------------ C 9-------+|||| 1090PCD Percentage details M 1 ||||| 1100DTM Date/time/period C 1-------+|||| |||| 1110 ----- Segment group 26 ------------------ C 9-------+|||| 1120PAI Payment instructions M 1 ||||| 1130RFF Reference C 9-------+++++ 1140CNT Control total C 99 1150UNT Message trailer M 1