UN/EDIFACT Message Type : Batch : DOCADV

__ United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport __UN/EDIFACT

Message Type : DOCADV Version : D Release : 08A Contr. Agency: UN Revision : 4 Date : 2008-05-30 SOURCE: TBG5 Finance CONTENTS Documentary credit advice message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Documentary credit advice message (DOCADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition The Documentary Credit Advice message is used to indicate to the Beneficiary the terms and conditions of a documentary credit that has been originated by the Issuing Bank and received by the Advising Bank (or an Intermediary Advising Bank). 1.2 Field of application The Documentary credit advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles Unless otherwise specified, the documentary credit is issued subject to the Uniform Customs and Practices for Documentary Credits, International Chamber of Commerce, Paris, France, which are in effect on the date of issue. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: - Where a choice of code or text is given only the code element should be used wherever possible. - Data that is not necessary to meet the functional requirements of the message should not be included. - Free text information within the message should be avoided as this inhibits automatic processing. 0010UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Documentary credit advice message is DOCADV. Note: Documentary credit advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DOCADV 0052 D 0054 08A 0051 UN 0020BGM, Beginning of message A segment by means of which the sender must uniquely identify the DOCADV message using its type and number and when necessary its function. 0030RFF, Reference A segment identifying the documentary credit number. 0040BUS, Business function A segment providing information related to the type of documentary credit (i.e. irrevocable or revocable, transferable or not transferable). It may also identify the geographic environment of the documentary credit. 0050INP, Parties and instruction A segment specifying special documentary credit instructions. It specifies the confirmation instructions and, if applicable, any additional conditions, the method of issuance of the documentary credit, pre-advice instructions and documents delivery instructions. 0060FCA, Financial charges allocation A segment specifying the allocation of charges. 0070DTM, Date/time/period A segment specifying the date of issuance of the documentary credit, the date and/or time the message is created and, if applicable, the presentation period within which documents are to be presented. 0080FTX, Free text A segment with free text information used when additional information is needed but cannot be accommodated within other segments. This may be instructions and information about revolving documentary credits and other supplementary information. 0090 Segment group 1: FII-RFF-CTA-COM A group of segments identifying the financial institutions and account numbers involved in the documentary credit, their functions and notification references. 0100FII, Financial institution information A segment identifying the financial institution(s) associated with the documentary credit, in coded or uncoded form, their functions and account numbers involved. 0110RFF, Reference A segment specifying reference numbers of parties specified in the leading FII segment. 0120CTA, Contact information A segment identifying a person or a department for the party specified in the leading FII segment to whom communication should be directed. 0130COM, Communication contact A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment. 0140 Segment group 2: NAD-RFF-CTA-COM A group of segments identifying the name and address of each non-financial party involved in the transaction, their functions and notification references. 0150NAD, Name and address A segment identifying names and addresses of the parties associated with the documentary credit, in coded or uncoded form, and their functions. 0160RFF, Reference A segment specifying reference numbers of parties specified in the leading NAD segment. 0170CTA, Contact information A segment identifying a person or a department for the party specified in the leading NAD segment to whom communication should be directed. 0180COM, Communication contact A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment. 0190 Segment group 3: DTM-LOC A group of segments specifying the expiry date of the documentary credit and the place where the documentary credit expires for the presentation of the required documents. 0200DTM, Date/time/period A segment specifying the expiry date of the documentary credit. 0210LOC, Place/location identification A segment specifying the place where the documentary credit expires for the presentation of the required documents. 0220 Segment group 4: MOA-SG5 A group of segments specifying the amount and currency of the documentary credit and, if applicable, any additional amounts covered under the documentary credit. It may also specify the tolerance or any details of the amount(s). 0230MOA, Monetary amount A segment specifying the amount and currency of the documentary credit and, if applicable, any additional amounts covered under the documentary credit. Specification of the documentary credit amount is mandatory for the DOCADV message. 0240 Segment group 5: ALC-PCD A group of segments specifying the tolerance or specification of the amount(s) specified in Segment Group 4. 0250ALC, Allowance or charge A segment specifying the tolerance or specification of the amount(s) specified in Segment Group 4. 0260PCD, Percentage details A segment specifying the amount tolerance in percentage. 0270 Segment group 6: LOC-DTM A group of segments specifying from where and to where the shipment(s)under the documentary credit must be made and relevant dates for the transport of goods. 0280LOC, Place/location identification A segment specifying from where and to where shipment(s) under the documentary credit must be made. 0290DTM, Date/time/period A segment specifying the date or period of shipment. 0300 Segment group 7: PAI-FII-LOC A group of segments specifying with whom the documentary credit is available. 0310PAI, Payment instructions A segment specifying with whom the documentary credit is available. 0320FII, Financial institution information A segment identifying, when necessary, the named bank with whom the documentary credit is available in coded or uncoded form. 0330LOC, Place/location identification A segment identifying the city and/or country where the documentary credit is available with any bank. 0340 Segment group 8: PYT-FII-DTM-MOA-PCD-FTX A group of segments specifying the method of availability of the documentary credit. 0350PYT, Payment terms A segment specifying the method of availability. It may also specify at which maturity date payment is to be made and how the maturity date is to be determined. 0360FII, Financial institution information A segment identifying, when necessary, the party on whom drafts must be drawn. 0370DTM, Date/time/period A segment specifying, when necessary, a specific maturity date. 0380MOA, Monetary amount A segment specifying in those cases that the documentary credit should be available by mixed payment (e.g. sight payment and deferred payment) the part of the documentary credit amount that is payable by sight payment, deferred payment, etc. 0390PCD, Percentage details A segment specifying in those cases that the documentary credit should be available by mixed payment (e.g. sight payment and deferred payment) the part of the documentary credit amount in percentage which is payable by sight payment, deferred payment, etc. 0400FTX, Free text A segment specifying how the maturity date is to be determined or indicate at which usance time draft(s) must be drawn in uncoded form. 0410 Segment group 9: TOD-LOC A group of segments indicating the terms of delivery. 0420TOD, Terms of delivery or transport A segment identifying the terms of delivery. 0430LOC, Place/location identification A segment identifying locations relevant to the terms of delivery specified in the leading TOD segment. 0440 Segment group 10: TSR-LOC A group of segments specifying instructions about transhipments and partial shipments under the documentary credit. 0450TSR, Transport service requirements A segment specifying whether transhipments and/or partial shipments are allowed or not. 0460LOC, Place/location identification A segment identifying a certain city and/or country where transhipment is allowed or not. 0470 Segment group 11: INP-FTX-DTM A group of segments specifying special instructions and related information from the Applicant to parties identified in Segment Group 1 and/or Segment Group 2. 0480INP, Parties and instruction A segment identifying the party which is to carry out the instruction and the party to be contacted followed by the instruction in coded form. 0490FTX, Free text A segment specifying instructions in uncoded form. 0500DTM, Date/time/period A segment specifying the earliest and latest dates and/or times by which the specified instructions must be carried out. It will be repeated when more than one date or time is to be provided. 0510 Segment group 12: RFF-DTM-FTX A group of segments giving references and where necessary, their dates, relating to the description of goods or services (e.g. purchase order, delivery contract) followed by the description of goods or services in uncoded form. 0520RFF, Reference A segment specifying the reference number of a purchase order, delivery contract, etc. 0530DTM, Date/time/period A segment specifying the date related to the reference number specified in the leading RFF segment. 0540FTX, Free text A segment specifying the description of goods or services in free text form. 0550 Segment group 13: DOC-MOA-PCD-LOC-FTX-SG14-SG15 A group of segments specifying the documents required under the documentary credit and the requirements for each document. It may also identify party(ies) related to these requirements. 0560DOC, Document/message details A segment specifying the documents required under the documentary credit. It may also specify, when necessary, the number of copies and originals of document required. 0570MOA, Monetary amount A segment specifying, when necessary, the value of insurance for an insurance certificate or an insurance policy in monetary amount and/or the amount of a debit or credit note. 0580PCD, Percentage details A segment specifying, when necessary, the value of insurance for an insurance certificate or an insurance policy in percentage and/or the percentage of a debit or credit note. 0590LOC, Place/location identification A segment identifying the city and/or country where claims under an insurance certificate or an insurance policy are payable. 0600FTX, Free text A segment specifying the insured risks and/or documentary requirements in uncoded form. 0610 Segment group 14: ICD-DTM-FTX A segment group specifying the insurance covers required for an insurance certificate/insurance policy specified in the DOC segment of segment group 13. 0620ICD, Insurance cover description A segment specifying the insurance covers required for an insurance certificate/insurance policy in coded form. 0630DTM, Date/time/period A segment specifying the version of standard cover clause specified in the ICD segment. 0640FTX, Free text A segment specifying the non-standard cover texts or restrictions or expansions to the standard cover clause. 0650 Segment group 15: ALI-SG16 A segment group specifying the documentary requirements in coded form for documents specified in the DOC segment of Segment Group 13. 0660ALI, Additional information A segment specifying the documentary requirements in coded form and, where necessary, the country of origin. 0670 Segment group 16: NAD-CTA-COM A group of segments identifying party(ies) related to the ALI segment in Segment Group 15. It may also include contact information about each party, when necessary. 0680NAD, Name and address A segment identifying party(ies) related to the ALI segment in Segment Group 15, in coded or uncoded form, and their functions. 0690CTA, Contact information A segment identifying a person or a department for the party specified in the leading NAD segment to whom communication should be directed. 0700COM, Communication contact A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment. 0710 Segment group 17: AUT-DTM A group of segments specifying details of any authentication (validation) procedures applied to the DOCADV message. 0720AUT, Authentication result A segment specifying details of any authentication (validation) procedures applied to the DOCADV message. 0730DTM, Date/time/period A segment identifying the validation date/time. 0740UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ALC Allowance or charge ALI Additional information AUT Authentication result BGM Beginning of message BUS Business function COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period FCA Financial charges allocation FII Financial institution information FTX Free text ICD Insurance cover description INP Parties and instruction LOC Place/location identification MOA Monetary amount NAD Name and address PAI Payment instructions PCD Percentage details PYT Payment terms RFF Reference TOD Terms of delivery or transport TSR Transport service requirements UNH Message header UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010UNH Message header M 1 0020BGM Beginning of message M 1 0030RFF Reference M 1 0040BUS Business function M 1 0050INP Parties and instruction M 10 0060FCA Financial charges allocation M 3 0070DTM Date/time/period M 3 0080FTX Free text C 20 0090 ----- Segment group 1 ------------------ M 9-----------+ 0100FII Financial institution information M 1 | 0110RFF Reference C 2 | 0120CTA Contact information C 1 | 0130COM Communication contact C 5-----------+ 0140 ----- Segment group 2 ------------------ M 9-----------+ 0150NAD Name and address M 1 | 0160RFF Reference C 1 | 0170CTA Contact information C 1 | 0180COM Communication contact C 5-----------+ 0190 ----- Segment group 3 ------------------ M 1-----------+ 0200DTM Date/time/period M 1 | 0210LOC Place/location identification M 1-----------+ 0220 ----- Segment group 4 ------------------ M 5-----------+ 0230MOA Monetary amount M 1 | | 0240 ----- Segment group 5 ------------------ C 1----------+| 0250ALC Allowance or charge M 1 || 0260PCD Percentage details C 2----------++ 0270 ----- Segment group 6 ------------------ M 3-----------+ 0280LOC Place/location identification M 1 | 0290DTM Date/time/period C 1-----------+ 0300 ----- Segment group 7 ------------------ M 1-----------+ 0310PAI Payment instructions M 1 | 0320FII Financial institution information C 1 | 0330LOC Place/location identification C 1-----------+ 0340 ----- Segment group 8 ------------------ M 5-----------+ 0350PYT Payment terms M 1 | 0360FII Financial institution information C 1 | 0370DTM Date/time/period C 1 | 0380MOA Monetary amount C 1 | 0390PCD Percentage details C 1 | 0400FTX Free text C 1-----------+ 0410 ----- Segment group 9 ------------------ C 1-----------+ 0420TOD Terms of delivery or transport M 1 | 0430LOC Place/location identification C 1-----------+ 0440 ----- Segment group 10 ------------------ C 1-----------+ 0450TSR Transport service requirements M 1 | 0460LOC Place/location identification C 5-----------+ 0470 ----- Segment group 11 ------------------ C 5-----------+ 0480INP Parties and instruction M 1 | 0490FTX Free text C 1 | 0500DTM Date/time/period C 2-----------+ 0510 ----- Segment group 12 ------------------ M 9-----------+ 0520RFF Reference M 1 | 0530DTM Date/time/period C 1 | 0540FTX Free text C 2-----------+ 0550 ----- Segment group 13 ------------------ M 20----------+ 0560DOC Document/message details M 1 | 0570MOA Monetary amount C 1 | 0580PCD Percentage details C 1 | 0590LOC Place/location identification C 1 | 0600FTX Free text C 1 | | 0610 ----- Segment group 14 ------------------ C 20---------+| 0620ICD Insurance cover description M 1 || 0630DTM Date/time/period C 1 || 0640FTX Free text C 9----------+| | 0650 ----- Segment group 15 ------------------ C 9----------+| 0660ALI Additional information M 1 || || 0670 ----- Segment group 16 ------------------ C 3---------+|| 0680NAD Name and address M 1 ||| 0690CTA Contact information C 1 ||| 0700COM Communication contact C 5---------+++ 0710 ----- Segment group 17 ------------------ C 1-----------+ 0720AUT Authentication result M 1 | 0730DTM Date/time/period C 1-----------+ 0740UNT Message trailer M 1