UN/EDIFACT Message Type : Batch : INFENT

__ United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport __UN/EDIFACT

Message Type : INFENT Version : D Release : 08A Contr. Agency: UN Revision : 2 Date : 2008-05-30 SOURCE: TBG12 Accounting and Auditing, Registration, Financial Information Services CONTENTS Enterprise accounting information message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Enterprise accounting information message (INFENT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message used to exchange enterprise related accounting information between enterprises, public or private bodies and whoever may use it for the purpose of accounting, auditing, cost accounting, consolidation, reporting, financial analysis, administrations, etc. 1.2 Field of application The Enterprise accounting information message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The economic partners of an enterprise require information, most of which is of a common nature. In order, therefore, to cope with this phenomenon, the enterprise - referred to as sender - may establish a data base - known as accounting information of enterprise - containing all the information of use to its partners, for various intervening bodies - referred to as recipients - who may be as follows: customers, suppliers, associated and other companies of the group, chartered accountants, auditors, legal, fiscal and financial advisers, lawyers, tax offices, the offices of court clerks, banks and financial houses, Public Authorities, etc. The preparation of the financial statements of an enterprise is a continuous chain which enables the trial balance and the financial statements to be obtained predominantly based on the accounting entries reflecting its activity and the chart of accounts. An enterprise accounting information is a piece of information or an event brought to the attention of an official, a private individual or a public body specifying a reference, a date, a time, a period, a free text, a name and address, a quantity, an accounting and administrative characteristic, a percentage, a legal status of organization or an amount in accordance with trading, financial, accounting, legal, social or fiscal relations, or in compliance with legislative provisions or regulations. An enterprise sends enterprise accounting information message in accordance to a predefined index. Each index value corresponds to an enterprise accounting information. The message INFENT contains information concerning enterprise information for a given period. The frequency of data collection ranges from daily to annually. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 0010UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Enterprise accounting information message is INFENT. Note: Enterprise accounting information messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INFENT 0052 D 0054 08A 0051 UN 0020BGM, Beginning of message A segment identifying the type of enterprise accounting information which is transmitted and provide its identification number. 0030DTM, Date/time/period A segment containing the opening and closing dates of the accounting period and the preparation date of the message. 0040RFF, Reference A segment containing the number of the information file linked to the message and its version number. 0050CUX, Currencies A segment providing currencies which are specific to the enterprise accounting information message. 0060FTX, Free text A segment with free text, in coded or clear form, for the purpose of providing additional clarification solely concerning the summary section. In computer-to-computer exchanges such texts will normally require the receiver to process this segment manually. 0070 Segment group 1: NAD-RFF-FII-SG2 A segment group giving information on sender, recipient and intermediary. 0080NAD, Name and address A segment to identify a party. 0090RFF, Reference A segment to provide references which are specific to the concerned party. 0100FII, Financial institution information A segment identifying the bank account of the related party. 0110 Segment group 2: CTA-COM A group of segments to specify contacts and related communication numbers. 0120CTA, Contact information A segment to provide contacts related to the party. 0130COM, Communication contact A segment to provide communication numbers of the contact. 0140 Segment group 3: CCI-CAV A group of segments to provide accounting, fiscal, social or legal characteristics of the enterprise accounting information message. 0150CCI, Characteristic/class id A segment to identify a characteristic. 0160CAV, Characteristic value A segment to provide the value of the characteristic. 0170 Segment group 4: SEQ-IND-RFF-MOA-FTX-DTM-QTY-CUX-PCD-FII-CPT- SG5-SG7 A segment group providing the expected information related to the enterprise. The index value contained in the index segment determines how informations in the subordinate segments in the same group, should be interpreted. 0180SEQ, Sequence details A segment providing the sequential number of the provided information in the message. 0190IND, Index details A segment to identify a relevant index. 0200RFF, Reference A segment to provide reference related to information specified in the index segment. 0210MOA, Monetary amount A segment to provide amount related to information specified in the index segment. 0220FTX, Free text A segment to provide text related to information specified in the index segment. 0230DTM, Date/time/period A segment providing a date or time or period related to information specified in the index segment. 0240QTY, Quantity A segment providing a quantity related to information specified in the index segment. 0250CUX, Currencies A segment to provide currency related to information specified in the index segment. 0260PCD, Percentage details A segment to provide a percentage related to information specified in the index segment. 0270FII, Financial institution information A segment identifying the bank account for payment. 0280CPT, Account identification A segment to provide account related to information specified in the index segment. 0290 Segment group 5: NAD-SG6 A segment group to identify a party related to information specified in the index segment. 0300NAD, Name and address A segment to identify a party. 0310 Segment group 6: CTA-COM A group of segments to specify contacts and provide communication numbers. 0320CTA, Contact information A segment providing contact information related to the party identified in the preceding segment. 0330COM, Communication contact A segment providing communication information related to the party or the contact. 0340 Segment group 7: CCI-CAV A group of segments to provide accounting, fiscal, social, legal characteristics of the enterprise related to information specified in the index segment. 0350CCI, Characteristic/class id A segment to identify a characteristic. 0360CAV, Characteristic value A segment to provide the value of the characteristic. 0370 Segment group 8: AUT-DTM A segment group to provide authentication information. 0380AUT, Authentication result A segment to provide authentication results. 0390DTM, Date/time/period A segment to provide the date of the authentication. 0400UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AUT Authentication result BGM Beginning of message CAV Characteristic value CCI Characteristic/class id COM Communication contact CPT Account identification CTA Contact information CUX Currencies DTM Date/time/period FII Financial institution information FTX Free text IND Index details MOA Monetary amount NAD Name and address PCD Percentage details QTY Quantity RFF Reference SEQ Sequence details UNH Message header UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010UNH Message header M 1 0020BGM Beginning of message M 1 0030DTM Date/time/period M 99 0040RFF Reference C 99 0050CUX Currencies C 99 0060FTX Free text C 1 0070 ----- Segment group 1 ------------------ M 99----------+ 0080NAD Name and address M 1 | 0090RFF Reference C 9 | 0100FII Financial institution information C 1 | | 0110 ----- Segment group 2 ------------------ C 99---------+| 0120CTA Contact information M 1 || 0130COM Communication contact C 9----------++ 0140 ----- Segment group 3 ------------------ C 99----------+ 0150CCI Characteristic/class id M 1 | 0160CAV Characteristic value C 1-----------+ 0170 ----- Segment group 4 ------------------ M 99999-------+ 0180SEQ Sequence details M 1 | 0190IND Index details M 1 | 0200RFF Reference C 9 | 0210MOA Monetary amount C 99 | 0220FTX Free text C 99 | 0230DTM Date/time/period C 9 | 0240QTY Quantity C 9 | 0250CUX Currencies C 9 | 0260PCD Percentage details C 9 | 0270FII Financial institution information C 9 | 0280CPT Account identification C 9 | | 0290 ----- Segment group 5 ------------------ C 9----------+| 0300NAD Name and address M 1 || || 0310 ----- Segment group 6 ------------------ C 99--------+|| 0320CTA Contact information M 1 ||| 0330COM Communication contact C 9---------++| | 0340 ----- Segment group 7 ------------------ C 99---------+| 0350CCI Characteristic/class id M 1 || 0360CAV Characteristic value C 1----------++ 0370 ----- Segment group 8 ------------------ C 1-----------+ 0380AUT Authentication result M 1 | 0390DTM Date/time/period C 1-----------+ 0400UNT Message trailer M 1