UN/EDIFACT Message Type : Batch : DESADV

__ United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport __UN/EDIFACT

Message Type : DESADV Version : D Release : 08A Contr. Agency: UN Revision : 12 Date : 2008-05-30 SOURCE: TBG1 Supply Chain CONTENTS Despatch advice message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Despatch advice message (DESADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE This paper provides the definition of the United Nations Standard Despatch Advice message to be used in Electronic Data Interchange (EDI) between trading partners. 1.1 Functional definition A message specifying details for goods despatched or ready for despatch under agreed conditions. The United Nations Despatch Advice Message serves both as a specification for Delivery Despatch Advice and also as a Returns Despatch Advice message. Throughout this document, the reference to 'Despatch Advice' may be interpreted as conveying the wider meaning of 'Delivery Despatch Advice/Returns Despatch Advice'. 1.2 Field of application The Despatch advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The message intent is to advise of the detailed contents of a consignment. The message relates to one seller and one buyer or their respective agents. The message relates to a single despatch point and single or multiple destination points. It may cover a number of different items or packages. It allows the recipient to: - know when the material has been despatched or will be ready for despatch - have the precise details of the consignment - take initial steps towards Customs clearance in the case of international consignments - enable matching between despatched goods and the following invoice. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.). Where a choice of code or text is given only the code element should be used. Conditional data that is not required in the message should be omitted. Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 0010UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Despatch advice message is DESADV. Note: Despatch advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DESADV 0052 D 0054 08A 0051 UN 0020BGM, Beginning of message A segment for unique identification of the Despatch Advice document, by means of its name and its number. 0030DTM, Date/time/period Date/time/period related to the whole message. The DTM segment must be specified at least once to identify the Despatch Advice date. 0040ALI, Additional information A segment indicating that the message is subject to special conditions due to origin, customs preference or commercial factors. 0050MEA, Measurements A segment specifying the weight and volume of the consignment. 0060MOA, Monetary amount A segment to transmit monetary amounts for the whole despatch required by the consignee to prepare customs clearance procedures. 0070CUX, Currencies This segment is used to specify currencies and relevant details for the rate of exchange. 0080 Segment group 1: RFF-DTM A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number. 0090RFF, Reference A segment for referencing documents relating to the whole despatch advice message, e.g. purchase orders, delivery instructions, import/export license. 0100DTM, Date/time/period Date/time/period from the referred document. 0110 Segment group 2: NAD-LOC-SG3-SG4 A group of segments identifying names, addresses, locations, and required supporting documents relevant to the whole Despatch Advice. 0120NAD, Name and address A segment for identifying names, addresses, and their functions relevant to the whole Despatch Advice. Identification of the parties involved is recommended for the Despatch Advice message, and is to be given in the NAD segment. It is recommended that where possible, only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format. 0130LOC, Place/location identification A segment indicating more details regarding specific places/locations related to the party specified in the NAD segment, e.g. internal site/building number. 0140 Segment group 3: RFF-DTM A group of segments giving references relevant only to the specified party rather than the whole message. 0150RFF, Reference A segment for referencing documents relating to the party specified by the NAD segment. 0160DTM, Date/time/period A segment for specifying Date/time/period of the referred document. 0170 Segment group 4: CTA-COM A group of segments to identify the people, functions, departments and appropriate numbers to whom communication should be directed. 0180CTA, Contact information A segment to identify the person, function or department to whom communication should be directed. 0190COM, Communication contact A segment to identify communication types and numbers for the person, function or department identified in the CTA. 0200 Segment group 5: TOD-LOC-FTX A group of segments indicating terms of delivery. 0210TOD, Terms of delivery or transport A segment indicating the terms of delivery and transfer for the whole despatch advice. 0220LOC, Place/location identification A segment indicating locations relevant to the TOD segment. 0230FTX, Free text Additional free text pertinent to terms of delivery. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0240 Segment group 6: TDT-PCD-TMD-SG7 A group of segments specifying details of the mode, means and method of transport and date/time of departure and destination relevant to the whole despatch advice. 0250TDT, Transport information A segment specifying the carriage, and the mode and means of transport of the goods being despatched. 0260PCD, Percentage details A segment specifying the percentage of utilization of the capacity of the means of transport. 0270TMD, Transport movement details A segment to specify transport movement details for a despatch. 0280 Segment group 7: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 0290LOC, Place/location identification A segment indicating locations relevant to the transport specified in the TDT segment. 0300DTM, Date/time/period A segment giving the date/time/period information of departure and/or arrival of the transported goods for the specified location. 0310 Segment group 8: EQD-MEA-SEL-EQA-SG9 A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole despatch advice. 0320EQD, Equipment details A segment to define fixed information regarding equipment used in conjunction with the whole despatch advice, and if required, to indicate responsibility for supply of the equipment. 0330MEA, Measurements A segment specifying physical measurements of equipment described in the EQD segment. 0340SEL, Seal number A segment specifying a seal number connected to a specific equipment named in the EQD. 0350EQA, Attached equipment A segment identifying equipment either attached to the equipment described in the EQD segment above, or equipment related to that described in the EQD segment, and which is further defined in a subsequent EQD segment. 0360 Segment group 9: HAN-FTX A group of segments providing information on hazardous goods and their handling. 0370HAN, Handling instructions A segment providing information on handling and notification of hazardous materials in the specified equipment. 0380FTX, Free text A segment with free text information in coded or clear form to give further clarification, when required, for hazardous material. 4.1.2 Detail section Information to be provided in the Detail section: 0390 Segment group 10: CPS-FTX-QVR-SG11-SG17 A group of segments providing details of all package levels and of the individual despatched items contained in the consignment. This segment group provides the capability to give the hierarchical packing relationships. The group defines a logical top-down order structure. The lowest level package information of the hierarchy is followed by the detail product information. 0400CPS, Consignment packing sequence A segment identifying the sequence in which packing of the consignment occurs, e.g. boxes loaded onto a pallet. 0410FTX, Free text A segment with free text information in coded or clear form to give further clarification, when required, as to the packing sequence. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0420QVR, Quantity variances A segment identifying a quantity variance and reason for the variance. 0430 Segment group 11: PAC-MEA-QTY-SG12-SG13 A group of segments identifying packaging, physical dimensions, marks and numbers, quantities, date and time information, handling information and information about packing at this level. 0440PAC, Package A segment specifying the number and type of the packages/physical units and the physical type of packaging for the despatched goods. 0450MEA, Measurements A segment specifying physical measurements of the packages/physical units described in the PAC segment. 0460QTY, Quantity A segment to specify the quantity per package described in the PAC segment. 0470 Segment group 12: HAN-FTX A group of segments providing information on hazardous goods and handling. 0480HAN, Handling instructions A segment providing information on required handling and notification of hazardous materials in the specified package. 0490FTX, Free text A segment with free text information in coded or clear form to give further clarification, when required, for hazardous materials. 0500 Segment group 13: PCI-RFF-DTM-SG14-SG15-SG16 A group of segments specifying markings, labels, and packing numbers. 0510PCI, Package identification A segment specifying markings and/or labels used on individual physical units (packages) described in the PAC segment. 0520RFF, Reference A segment for referencing the package identification e.g. master label number. 0530DTM, Date/time/period A segment for specifying date/time/period related to the document referenced. 0540 Segment group 14: GIR-DTM A group of segments to give specific package related identifications and dates. 0550GIR, Related identification numbers To specify a set of related identification numbers. 0560DTM, Date/time/period A segment to give specific dates of a package, e.g. production date, etc. 0570 Segment group 15: GIN-DLM A group of segments giving package identification numbers and, where relevant, delivery limitation information. 0580GIN, Goods identity number A segment providing the identity numbers of packages being despatched. 0590DLM, Delivery limitations A segment to identify any limitation on delivery of goods, e.g. hold until final approval by supplier. 0600 Segment group 16: COD-MEA-QTY-PCD A group of segments to indicate the ingredients of the packaging used to pack a product and to provide the quantity of material used in this actual packaging. This group needs to be repeated for the ingredients as relevant. 0610COD, Component details A segment to identify the ingredients used for packaging. 0620MEA, Measurements A segment to give the measurements of the identified ingredient as used for packaging. 0630QTY, Quantity A segment to give the quantity of the identified ingredient as used for packaging. 0640PCD, Percentage details A segment to give the percentage of the ingredient within the packaging material. 0650 Segment group 17: LIN-PIA-IMD-MEA-QTY-ALI-GIN-GIR-DLM-DTM- NAD-TDT-TMD-HAN-FTX-MOA-PAC-SG18-SG19- SG20-SG21-SG22-SG25 A group of segments providing details of the individual despatched items. 0660LIN, Line item A segment identifying the product being despatched. All other segments in the detail section following the LIN segment refer to that line item. 0670PIA, Additional product id A segment providing additional product identification. 0680IMD, Item description A segment for describing the product being despatched. This segment should be used for products that cannot be identified by a product code or article number. 0690MEA, Measurements A segment specifying physical measurements of the despatched item in original or unpacked form. 0700QTY, Quantity A segment to give quantity information concerning the product. 0710ALI, Additional information A segment indicating that the line item is subject to special conditions due to origin, customs preference, or commercial factors. 0720GIN, Goods identity number A segment providing identity numbers of the goods being despatched, e.g. serial numbers for assembled equipment. 0730GIR, Related identification numbers A segment providing sets of related identification numbers for a line item, e.g. engine number, chassis number and transmission number for a vehicle. 0740DLM, Delivery limitations A segment to identify any limitation on delivery of goods e.g. hold until final approval by supplier. 0750DTM, Date/time/period A segment providing date, time information related to the line item, e.g. production date. 0760NAD, Name and address A segment for identifying names and addresses and their functions relevant to the item, e.g. manufacturer. 0770TDT, Transport information A segment specifying the carriage, and the mode and means of transport of the goods being despatched, e.g. shipment/consignment number, shipping method, carrier. 0780TMD, Transport movement details A segment to specify transport movement details for a despatched item. 0790HAN, Handling instructions A segment providing information on the handling and notification of hazardous materials. 0800FTX, Free text A segment with free text information in coded or clear form to give further clarification, when required, to the line item. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0810MOA, Monetary amount A segment giving monetary amounts required by the consignee to undertake customs clearance procedures. 0820PAC, Package Segment giving information related to the instruction for the type of packaging which is valid for the specified deliveries of the line item. 0830 Segment group 18: RFF-NAD-CTA-DTM A group of segments to give reference numbers and dates. 0840RFF, Reference A segment identifying documents related to the line item. 0850NAD, Name and address A segment for identifying names and addresses and their functions relevant to the originator of the document in the RFF segment. 0860CTA, Contact information A segment to identify the office, branch or department to whom communication relevant to the document should be directed. 0870DTM, Date/time/period A segment for date/time/period relative to the referred document. 0880 Segment group 19: DGS-QTY-FTX A group of segments giving information about dangerous goods. 0890DGS, Dangerous goods A segment to indicate the class of dangerous goods. 0900QTY, Quantity A segment to specify quantity of the given dangerous goods. 0910FTX, Free text A segment to describe dangerous goods. 0920 Segment group 20: LOC-NAD-DTM-QTY A group of segments giving location information and where relevant, additional addresses, date and time, and quantities. 0930LOC, Place/location identification A segment identifying a specific location to which products will be delivered. 0940NAD, Name and address A segment for identifying names and addresses and their functions relevant to the delivery point. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format. 0950DTM, Date/time/period A segment providing date/time information relevant for delivery to the specific location. 0960QTY, Quantity A segment to specify quantity for the given location. 0970 Segment group 21: SGP-QTY A group of segments indicating the split placement of packages or unpacked goods into equipment. 0980SGP, Split goods placement A segment to specify the placement of goods in relation to one equipment. If goods are unpacked, their quantity would be given in the following QTY segment. 0990QTY, Quantity A segment to specify the quantity of unpacked goods being placed in a specific equipment. 1000 Segment group 22: PCI-DTM-MEA-QTY-SG23-SG24 A group of segments identifying one specific package or a number of packages, their marks and numbers, measurements, quantities, date and time information and handling instructions. 1010PCI, Package identification A segment specifying marking and labels used on individual packages or a range of packages. 1020DTM, Date/time/period A segment giving the date/time details related to the goods within the packages e.g. expiration date. 1030MEA, Measurements A segment specifying physical measurements of packages. 1040QTY, Quantity A segment to specify quantity per package. 1050 Segment group 23: GIN-DLM A group of segments giving package identification numbers and, where relevant, delivery limitation information. 1060GIN, Goods identity number A segment providing identification numbers being applied to the packages despatched. 1070DLM, Delivery limitations A segment to identify any limitation on delivery of goods e.g. hold until final approval by supplier. 1080 Segment group 24: HAN-FTX-GIN A group of segment providing information on hazardous materials and handling. 1090HAN, Handling instructions A segment providing information on handling and notification of hazardous materials. 1100FTX, Free text A segment with free text information in coded or clear form to give further clarification, when required, for hazardous materials. 1110GIN, Goods identity number A segment providing identification numbers being applied to the packages containing hazardous goods. 1120 Segment group 25: QVR-DTM A group of segments identifying quantity variances, the reason for the variance, and, when relevant, date and time information. 1130QVR, Quantity variances A segment identifying a quantity variance and the reason for the variance. 1140DTM, Date/time/period A segment to give date and time information relative to the quantity variances, e.g. proposed delivery date on the back order. 4.1.3 Summary section Information to be provided in the Summary section: 1150CNT, Control total A segment by which control totals may be provided by sender for checking by the receiver. 1160UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ALI Additional information BGM Beginning of message CNT Control total COD Component details COM Communication contact CPS Consignment packing sequence CTA Contact information CUX Currencies DGS Dangerous goods DLM Delivery limitations DTM Date/time/period EQA Attached equipment EQD Equipment details FTX Free text GIN Goods identity number GIR Related identification numbers HAN Handling instructions IMD Item description LIN Line item LOC Place/location identification MEA Measurements MOA Monetary amount NAD Name and address PAC Package PCD Percentage details PCI Package identification PIA Additional product id QTY Quantity QVR Quantity variances RFF Reference SEL Seal number SGP Split goods placement TDT Transport information TMD Transport movement details TOD Terms of delivery or transport UNH Message header UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 0010UNH Message header M 1 0020BGM Beginning of message M 1 0030DTM Date/time/period C 10 0040ALI Additional information C 5 0050MEA Measurements C 5 0060MOA Monetary amount C 5 0070CUX Currencies C 9 0080 ----- Segment group 1 ------------------ C 99----------+ 0090RFF Reference M 1 | 0100DTM Date/time/period C 9-----------+ 0110 ----- Segment group 2 ------------------ C 99----------+ 0120NAD Name and address M 1 | 0130LOC Place/location identification C 10 | | 0140 ----- Segment group 3 ------------------ C 99---------+| 0150RFF Reference M 1 || 0160DTM Date/time/period C 99---------+| | 0170 ----- Segment group 4 ------------------ C 10---------+| 0180CTA Contact information M 1 || 0190COM Communication contact C 5----------++ 0200 ----- Segment group 5 ------------------ C 10----------+ 0210TOD Terms of delivery or transport M 1 | 0220LOC Place/location identification C 5 | 0230FTX Free text C 5-----------+ 0240 ----- Segment group 6 ------------------ C 10----------+ 0250TDT Transport information M 1 | 0260PCD Percentage details C 6 | 0270TMD Transport movement details C 1 | | 0280 ----- Segment group 7 ------------------ C 10---------+| 0290LOC Place/location identification M 1 || 0300DTM Date/time/period C 10---------++ 0310 ----- Segment group 8 ------------------ C 10----------+ 0320EQD Equipment details M 1 | 0330MEA Measurements C 5 | 0340SEL Seal number C 25 | 0350EQA Attached equipment C 5 | | 0360 ----- Segment group 9 ------------------ C 10---------+| 0370HAN Handling instructions M 1 || 0380FTX Free text C 10---------++ DETAIL SECTION 0390 ----- Segment group 10 ------------------ C 9999--------+ 0400CPS Consignment packing sequence M 1 | 0410FTX Free text C 5 | 0420QVR Quantity variances C 9 | | 0430 ----- Segment group 11 ------------------ C 9999-------+| 0440PAC Package M 1 || 0450MEA Measurements C 10 || 0460QTY Quantity C 10 || || 0470 ----- Segment group 12 ------------------ C 10--------+|| 0480HAN Handling instructions M 1 ||| 0490FTX Free text C 10--------+|| || 0500 ----- Segment group 13 ------------------ C 1000------+|| 0510PCI Package identification M 1 ||| 0520RFF Reference C 1 ||| 0530DTM Date/time/period C 5 ||| ||| 0540 ----- Segment group 14 ------------------ C 99-------+||| 0550GIR Related identification numbers M 1 |||| 0560DTM Date/time/period C 5--------+||| ||| 0570 ----- Segment group 15 ------------------ C 99-------+||| 0580GIN Goods identity number M 1 |||| 0590DLM Delivery limitations C 10-------+||| ||| 0600 ----- Segment group 16 ------------------ C 99-------+||| 0610COD Component details M 1 |||| 0620MEA Measurements C 9 |||| 0630QTY Quantity C 9 |||| 0640PCD Percentage details C 9--------+++| | 0650 ----- Segment group 17 ------------------ C 9999-------+| 0660LIN Line item M 1 || 0670PIA Additional product id C 10 || 0680IMD Item description C 99 || 0690MEA Measurements C 10 || 0700QTY Quantity C 10 || 0710ALI Additional information C 10 || 0720GIN Goods identity number C 100 || 0730GIR Related identification numbers C 100 || 0740DLM Delivery limitations C 100 || 0750DTM Date/time/period C 5 || 0760NAD Name and address C 99 || 0770TDT Transport information C 1 || 0780TMD Transport movement details C 1 || 0790HAN Handling instructions C 20 || 0800FTX Free text C 99 || 0810MOA Monetary amount C 5 || 0820PAC Package C 9 || || 0830 ----- Segment group 18 ------------------ C 99--------+|| 0840RFF Reference M 1 ||| 0850NAD Name and address C 1 ||| 0860CTA Contact information C 1 ||| 0870DTM Date/time/period C 1---------+|| || 0880 ----- Segment group 19 ------------------ C 9999------+|| 0890DGS Dangerous goods M 1 ||| 0900QTY Quantity C 1 ||| 0910FTX Free text C 5---------+|| || 0920 ----- Segment group 20 ------------------ C 100-------+|| 0930LOC Place/location identification M 1 ||| 0940NAD Name and address C 1 ||| 0950DTM Date/time/period C 1 ||| 0960QTY Quantity C 10--------+|| || 0970 ----- Segment group 21 ------------------ C 1000------+|| 0980SGP Split goods placement M 1 ||| 0990QTY Quantity C 10--------+|| || 1000 ----- Segment group 22 ------------------ C 9999------+|| 1010PCI Package identification M 1 ||| 1020DTM Date/time/period C 5 ||| 1030MEA Measurements C 10 ||| 1040QTY Quantity C 1 ||| ||| 1050 ----- Segment group 23 ------------------ C 10-------+||| 1060GIN Goods identity number M 1 |||| 1070DLM Delivery limitations C 100------+||| ||| 1080 ----- Segment group 24 ------------------ C 10-------+||| 1090HAN Handling instructions M 1 |||| 1100FTX Free text C 5 |||| 1110GIN Goods identity number C 1000-----++|| || 1120 ----- Segment group 25 ------------------ C 10--------+|| 1130QVR Quantity variances M 1 ||| 1140DTM Date/time/period C 5---------+++ SUMMARY SECTION 1150CNT Control total C 5 1160UNT Message trailer M 1