UN/EDIFACT Message Type : Batch : COPARN

__ United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport __UN/EDIFACT

Message Type : COPARN Version : D Release : 08A Contr. Agency: UN Revision : 9 Date : 2008-05-30 SOURCE: TBG3 Transport CONTENTS Container announcement message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Container announcement message (COPARN) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition The message contains an order to release, to make available, to accept or to call down containers or to announce the impending arrival of containers. This message is part of a total set of container-related messages. These messages serve to facilitate the intermodal handling of containers by streamlining the information exchange. The business scenario for the container messages is clarified in a separate document, called: 'Guide to the scenario of EDIFACT container messages'. The order may pertain to cargo related containers (full container load and less than container load), the arrangement of empty containers prior to loading and after stripping, as well as the arrangements for leasing the empty containers (on- hire and off-hire of containers). 1.2 Field of application The Container announcement message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles Business area: Pre- and on-carriage transport of containers/equipment Sending functions include: Shipper, Freight forwarder, Shipping agent, Container freight station, Consignee Receiving functions include: Freight forwarder, Shipping agent, Container terminal, Inland terminal, Container depot, Container freight station, Container lessor In the context of the 'Guide to the scenario of EDIFACT container messages' (as referred to at the start of section 1) the following guidelines, rules and functionality apply to this Container announcement message: * The message contents can normally be uniquely identified by a combination of the following data elements: - ordering customer, coded (NAD) - ordering customer agent, coded (NAD) - container announcement reference number (being the container release order reference, acceptance order reference, disposition order reference) (RFF) - related container announcement reference (reference to container disposition order) (RFF) In case the COPARN is used as an empty container notice the identification is normally achieved by: - carrier agent, coded (shipping agent) (EQD/NAD) - carrier, coded (shipping line) (TDT) - carrier agent's reference number (EQD/RFF) In case the COPARN is used as an on-hire request or order the identification is normally achieved by: - message sender (NAD) - lessee's reference (RFF) - indication on-hire request or order (BGM) In case the Container announcement message is used as an off- hire request or notice the identification is normally achieved by: - message sender (NAD) - return reference (RFF) - indication off-hire request or notice (BGM) The ordering customer agent, coded is needed to supplement the unique identification only in the next situation: the agent acts on behalf of several ordering customers issuing the same range of reference numbers for each customer. E.g. the ship's agent acts on behalf of several shipping lines issuing for each shipping line the same range of numbers. * One shipping line, one seagoing vessel, one sea voyage number and one shipping agent can be specified on message top level. * An indicator for the transport status (i.e., export, import, transhipment or continental) can be completed on container level (EQD-segment). * One message may contain several containers identified by their prefix and number or several equipment guidelines for groups of (empty) containers. * If the container prefix and number is unknown (in the Empty container disposition order or Container release order), a supplementary container reference number (Container sequence number) is used to identify a container group in the message to be able to refer to this information of the container(s) in e.g. the Container release order or the Container gate-in/gate- out message. * In case of an Empty container disposition order several equipment guidelines can be specified in the message in order to load (empty) containers that cannot be identified by their full prefix and serial numbers. In case of a guideline a combination of size and type and/or a certain range of equipment serial numbers (container prefix and numbers) can be given for a group of one or several containers. * Inland transport details can be specified for each individual container or can be specified on message level (for all containers in the message); the two options must not be used simultaneously. * An inland transport charges reference or a sea booking reference can be specified either on message level (related to all containers in the message) or for each individual container; the two options must not be used simultaneously. * In case of an Empty container disposition order or a Call down order the place of positioning, related reference and date/time of positioning of the containers can be specified either on message level (related to all goods items in the message) or for each individual goods item (as the place where the goods item is to be stuffed or stripped); the two options must not be used simultaneously. In the latter case up to 10 places of positioning for each goods item to be stripped from or stuffed in the container(s) can be included in the message. * In case of an Acceptance order the date and time of positioning of the containers at the place of positioning can be specified for each individual container. * The final place of positioning can be included in case of routing via an inland terminal or several container freight stations (for stacking purposes). * For each container up to 3 communication addresses can be specified to which a copy of the Container gate-in/gate-out report message is to be sent. * For each container details can be specified such as container prefix and number, size/type, loading instructions, special instructions, seals, temperature, dangerous goods and off-dimensions details. * In case of export the port of discharge and a port of transhipment can be specified for each individual container. * A goods item may be detailed, such as number and type of packages, goods description, gross weight, dangerous goods information and special instruction. * Goods item information can be related to the corresponding containers by linking the goods item group (GID) to the container details group(s) (EQD) by means of the SGP-segment. * In case of export for each goods item up to 9 declarant's reference numbers can be given; in case of goods declaration (Customs) at the place of stuffing also 9 accompanying (Customs) documents can be given. * The return address (in case of an off-hire notice) can be given on message level or on container level, but not simultaneously. The region for the empty equipment return (in the request) can be given on message level. The reference at the return address or region of return can be given at the same level. The transport sub-working group (D4) has developed recommendations for a harmonised implementation of this message through its subgroup ITIGG (International Transport Implementation Guidelines Group). Users implementing the message are strongly advised to apply these recommendations, which may be obtained from the D4 secretariat. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 0010UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Container announcement message is COPARN. Note: Container announcement messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 COPARN 0052 D 0054 08A 0051 UN 0020BGM, Beginning of message A segment to indicate the beginning of a message and to transmit identifying number and the further specification of the message type (in data element 1001: Document name code), such as Empty container disposition order, Release order, Pre- arrival notice, Acceptance order, Empty container notice, Call- down order, On-hire request, On-hire order, Off-hire request, Off-hire notice. 0030TMD, Transport movement details A segment to specify the haulage arrangement for the containers in the message, such as carrier haulage or merchant haulage. 0040DTM, Date/time/period A segment to indicate a date and time applying the message as a whole: - requested equipment positioning date and/or time - expected on-hire date and/or time - expected return period 0050TSR, Transport service requirements A segment to identify whether arrangements for the inland transport are to be made, whether equipment guidelines are applicable, whether Customs clearance is to be arranged and pick-up/delivery instructions. 0060FTX, Free text A segment to specify free form or processable supplementary information, such as: - change information - special instructions 0070LOC, Place/location identification A segment to identify a location applying to the entire message: - region of availability - empty equipment return region 0080 Segment group 1: RFF-DTM A group of segments to specify a reference relating to the whole message, and its date and/or time. 0090RFF, Reference A segment to express a reference which applies to the entire message, such as: - container announcement reference number - booking reference number - reference to previous message - lessee's reference - lessor's reference - lease contract reference - return reference (of the party returning on hire equipment) - collect reference (of party collecting specified leased equipment) - carrier's agent reference number 0100DTM, Date/time/period A segment to indicate date and/or time related to the reference. 0110 Segment group 2: TDT-DTM-RFF-SG3 A group of segments to indicate details of the movement of containers by sea and by inland carriers, such as mode and means of transport, and locations. 0120TDT, Transport information A segment to indicate information related to the main carriage stage of the transport (sea), such as voyage number or indication sea transport, vessel and carrier or liner. Information on related inland transport stage(s) can also be included, such as mode of inland transport, means of transport, and inland carrier, such as: - main-carriage transport (sea) - pre- or on-carriage transport - second pre- or on-carriage transport 0130DTM, Date/time/period A segment to indicate the arrival date and time of an inland means of transport such as a place or port of discharge or loading. 0140RFF, Reference A segment to provide a reference for the liner service, such as: - conference - marketing organization - syndicate - vessel sharing agreement 0150 Segment group 3: LOC-DTM A segment group to indicate places and ports corresponding to a transport stage. 0160LOC, Place/location identification A segment to specify a location associated with a transport stage such as final port or place of discharge or loading. 0170DTM, Date/time/period A segment to specify date(s) and time(s) related to a location. 0180 Segment group 4: NAD-SG5-RFF-DTM A group of segments to identify a party and/or addresses and a related contact and references. 0190NAD, Name and address A segment to identify the party's name and address, and function, and other addresses, such as: - ordering customer - ordering customer agent - message recipient - message sender - place of positioning - place of collection - final place of positioning - carrier agent (sea) - charges payer - place of acceptance name and address - invoicee - stripping address - return address - on hire party direct interchange - off hire party direct interchange - container survey agency 0200 Segment group 5: CTA-COM A group of segments to identify a contact and its communications related to the party. 0210CTA, Contact information A segment to identify a person or department of a message sender and/or message recipient, such as: - information contact 0220COM, Communication contact A segment to identify a communication number of a person or department to whom communication should be directed. 0230RFF, Reference A segment to identify a reference used by a party or at an address, such as: - reference at place of collection - reference at place of positioning - related container announcement reference (reference to Container disposition order) - transport costs reference number - reference at stripping address - reference at return address - reference at place of acceptance 0240DTM, Date/time/period A segment to indicate a date and time applying to the party, such as: - ultimate equipment positioning date/time - requested equipment positioning date/time 0250 Segment group 6: GID-HAN-FTX-RFF-PIA-SG7-MEA-DIM-SG8-SG9-SG10- SG12 A group of segments to describe the goods items (to be) stuffed in or (to be) stripped from the containers. 0260GID, Goods item details A segment to identify a goods item (to be) stuffed in or (to be) stripped from the containers. A goods item can be identified by a goods item number. 0270HAN, Handling instructions A segment to specify handling instructions relating to the goods item, such as: - hazardous cargo - off-dimensions - Customs clearance 0280FTX, Free text A segment to describe the goods item or to provide special instructions. 0290RFF, Reference A segment to identify a reference to a goods item in case of export, such as: - shipowner's authorization number - declarant's reference number 0300PIA, Additional product id A segment to identify a commodity code. 0310 Segment group 7: NAD-DTM-RFF A group of segments to describe the address, reference and date/time for the stuffing or the stripping of the goods item in the containers. 0320NAD, Name and address A segment to identify the address applicable to the particular goods item, such as: - place of positioning (as the stuffing or stripping address for the goods item) - Customs clearance place - place of acceptance name and address - stripping address 0330DTM, Date/time/period A segment to indicate a date and time when the container is to be positioned, such as: - requested equipment positioning date/time - ultimate equipment positioning date/time 0340RFF, Reference A segment to identify a reference used by a party or at an address, such as: - reference at place of positioning - reference at place of acceptance - reference at stripping address 0350MEA, Measurements A segment to specify measurements, other than dimensions, applicable to a goods item, such as: - gross weight 0360DIM, Dimensions A segment to specify dimensions applicable to a goods item, such as: - gross dimensions 0370 Segment group 8: DOC-DTM-LOC A group of segments to specify documents related to the goods item. 0380DOC, Document/message details A segment to indicate a document related to the goods item. 0390DTM, Date/time/period A segment to specify the date/time related to the document, such as: - document/message date/time - expiry date. 0400LOC, Place/location identification A segment to identify a location related to the document, such as: - place of document issue 0410 Segment group 9: SGP-MEA A group of segments to specify the distribution of a goods item among the containers. 0420SGP, Split goods placement A segment to identify a container in which goods are transported. 0430MEA, Measurements A segment to specify the gross weight of that portion of the goods item in the container, such as: - gross weight - net net weight (dangerous goods) 0440 Segment group 10: DGS-FTX-MEA-SG11 A group of segments to specify dangerous goods details related to the goods item. One goods item may be in different dangerous goods classes. 0450DGS, Dangerous goods A segment to indicate the dangerous goods regulations for the corresponding mode of transport, class of dangerous goods, additional dangerous goods code, UN-number and shipment flash point. 0460FTX, Free text A segment to specify supplementary details related to the dangerous goods, such as: - dangerous goods technical name - dangerous goods additional information 0470MEA, Measurements A segment to specify measurements of the dangerous goods, such as: - net net weight 0480 Segment group 11: CTA-COM A segment group to specify contact information including communication details regarding the dangerous goods. 0490CTA, Contact information A segment to identify a person or department to be contacted regarding the dangerous goods. 0500COM, Communication contact A segment to specify communication details of the contact specified in the CTA segment. 0510 Segment group 12: TMP-RNG A segment group to identify transport related temperature settings. 0520TMP, Temperature A segment to specify the type of transport related temperature such as storage, transport or operating temperature and also to optionally specify a single value temperature setting. 0530RNG, Range details A segment to optionally specify the transport related temperature as a range of values. 0540 Segment group 13: EQD-RFF-EQN-TMD-DTM-TSR-LOC-MEA-DIM-SG14-SEL- FTX-PCD-SG15-MOA-GOR-EQA-COD-HAN-SG17-SG18- SG20 A group of segments to specify (groups of) containers (with guidelines) in which goods are transported or which are taken on-hire or off-hire. 0550EQD, Equipment details A segment to specify a container, container size and type, and full/empty indication; also to specify the type of rail car on which a related container is transported. 0560RFF, Reference A segment to express a reference which applies to the particular container, such as: - container sequence number - lower equipment serial number of range - upper equipment serial number of range - referring sequence number - reference at place of positioning - reference at place of collection - related container announcement reference (reference to Empty container disposition order) - transport costs reference number - carrier agent's reference number - freight forwarder's reference 0570EQN, Number of units A segment to specify the number of containers of the same size and type in case of equipment guidelines. 0580TMD, Transport movement details A segment to indicate a Full Container Load (FCL) or a Less than Full Container Load (LCL). 0590DTM, Date/time/period A segment to indicate a date and time relating to the container, such as: - estimated positioning date/time - ultimate release date/time - expected on-hire date and/or time 0600TSR, Transport service requirements A segment to specify special instructions and/or services regarding the container, such as: fork lift holes required, off-dimensions, ship's agent's counter by terminal, seals to be checked, damage to be inspected, Customs clearance. 0610LOC, Place/location identification A segment to specify ports/locations associated with the sea transport of a container in case of export, such as: - place of discharge - transhipment place 0620MEA, Measurements A segment to specify measurement, other than dimensions, associated with the container, such as: - tare weight - gross weight 0630DIM, Dimensions - off-standard dimensions, general - off-standard dimensions, front - off-standard dimensions, rear - off-standard dimensions, right - off-standard dimensions, left - off-standard dimensions, height - external equipment dimensions - dimensions equipment door - net dimensions 0640 Segment group 14: TMP-RNG A segment group to identify transport related temperature settings 0650TMP, Temperature A segment to specify the transport temperature setting of a container. 0660RNG, Range details A segment to specify the transport temperature range or the pre-tripping range of a container. 0670SEL, Seal number A segment to identify seal and seal issuer associated with the container, such as shipper, consolidator, carrier (sea) and Customs. 0680FTX, Free text A segment to specify processable supplementary information associated with the container, such as: - loading instructions (seagoing vessel) - special instructions (related to inland transport) - container order information (conditions to be checked) - remarks 0690PCD, Percentage details A segment to specify percentages related to the equipment such as percentage humidity. 0700 Segment group 15: DGS-FTX-MEA-SG16 A segment group to identify dangerous goods. 0710DGS, Dangerous goods A segment to specify dangerous goods. 0720FTX, Free text A segment to specify supplementary details regarding the dangerous goods such as the technical name of the dangerous goods etc. 0730MEA, Measurements A segment to specify measurements of the dangerous goods, such as: - net net weight. 0740 Segment group 16: CTA-COM A segment group to specify contact information including communication details regarding the dangerous goods. 0750CTA, Contact information A segment to identify a person or department to be contacted regarding the dangerous goods. 0760COM, Communication contact A segment to specify communication details of the contact specified in the CTA segment. 0770MOA, Monetary amount A segment to indicate a liability amount relating to the equipment. 0780GOR, Governmental requirements A segment to indicate if governmental inspection is required. 0790EQA, Attached equipment A segment to identify related container and means of transport details (rail), such as: - rail car (to relate to the 'rail-car'-qualified EQD-group) 0800COD, Component details A segment to specify the details of the components of transport equipment. 0810HAN, Handling instructions A segment to specify handling instructions related to the container equipment. 0820 Segment group 17: DAM-COD A group of segments to specify damage details related to the equipment. 0830DAM, Damage A segment to specify equipment damages, such as the point of the damage on the equipment, and the type of damage. 0840COD, Component details A segment to specify component details of the damaged equipment. 0850 Segment group 18: TDT-DTM-RFF-SG19 A group of segments to indicate information related to the pre- or on-carriage transport stage of the equipment. 0860TDT, Transport information A segment to specify pre- or on-carriage transport details, such as: * pre- or on-carriage transport * second pre- or on-carriage transport 0870DTM, Date/time/period A segment to specify a date and time related to the pre- or on-carriage transport such as arrival or departure date and time. 0880RFF, Reference A segment to specify an additional information related to transport details 0890 Segment group 19: LOC-DTM A segment group to specify ports and other locations associated with pre- or on-carriage transport. 0900LOC, Place/location identification A segment to specify ports/locations associated with the pre- or on-carriage transport, such as: - place of departure - place of arrival 0910DTM, Date/time/period A segment to specify date(s) and time(s) related to a location. 0920 Segment group 20: NAD-DTM-CTA-COM-RFF A group of segments to identify different parties/places, and related dates/times. 0930NAD, Name and address A segment to specify a related address or party, such as: - charges payer - country/place of container stuffing - place of collection - final place of positioning - message to - next destination - release to party - carrier agent (sea) - return address 0940DTM, Date/time/period A segment to indicate a date and time relating to the container, such as: - earliest equipment collection date/time 0950CTA, Contact information A segment to identify a person or department for the specified party. 0960COM, Communication contact A segment to identify the communication number on the EDI-network (e.g. mailbox number) to whom a copy of the Container gate-in/gate-out report message should be sent. 0970RFF, Reference A segment to identify a reference used by a party or at an address: - reference at return address 0980CNT, Control total A segment to specify the number of containers in the message, explicitly given by the sender. 0990UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) BGM Beginning of message CNT Control total COD Component details COM Communication contact CTA Contact information DAM Damage DGS Dangerous goods DIM Dimensions DOC Document/message details DTM Date/time/period EQA Attached equipment EQD Equipment details EQN Number of units FTX Free text GID Goods item details GOR Governmental requirements HAN Handling instructions LOC Place/location identification MEA Measurements MOA Monetary amount NAD Name and address PCD Percentage details PIA Additional product id RFF Reference RNG Range details SEL Seal number SGP Split goods placement TDT Transport information TMD Transport movement details TMP Temperature TSR Transport service requirements UNH Message header UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010UNH Message header M 1 0020BGM Beginning of message M 1 0030TMD Transport movement details C 1 0040DTM Date/time/period C 9 0050TSR Transport service requirements C 9 0060FTX Free text C 99 0070LOC Place/location identification C 9 0080 ----- Segment group 1 ------------------ C 9-----------+ 0090RFF Reference M 1 | 0100DTM Date/time/period C 9-----------+ 0110 ----- Segment group 2 ------------------ C 9-----------+ 0120TDT Transport information M 1 | 0130DTM Date/time/period C 9 | 0140RFF Reference C 9 | | 0150 ----- Segment group 3 ------------------ C 9----------+| 0160LOC Place/location identification M 1 || 0170DTM Date/time/period C 9----------++ 0180 ----- Segment group 4 ------------------ M 9-----------+ 0190NAD Name and address M 1 | | 0200 ----- Segment group 5 ------------------ C 9----------+| 0210CTA Contact information M 1 || 0220COM Communication contact C 9----------+| 0230RFF Reference C 9 | 0240DTM Date/time/period C 9-----------+ 0250 ----- Segment group 6 ------------------ C 999---------+ 0260GID Goods item details M 1 | 0270HAN Handling instructions C 9 | 0280FTX Free text C 9 | 0290RFF Reference C 9 | 0300PIA Additional product id C 9 | | 0310 ----- Segment group 7 ------------------ C 99---------+| 0320NAD Name and address M 1 || 0330DTM Date/time/period C 9 || 0340RFF Reference C 9----------+| 0350MEA Measurements C 9 | 0360DIM Dimensions C 9 | | 0370 ----- Segment group 8 ------------------ C 9----------+| 0380DOC Document/message details M 1 || 0390DTM Date/time/period C 9 || 0400LOC Place/location identification C 9----------+| | 0410 ----- Segment group 9 ------------------ C 999--------+| 0420SGP Split goods placement M 1 || 0430MEA Measurements C 9----------+| | 0440 ----- Segment group 10 ------------------ C 99---------+| 0450DGS Dangerous goods M 1 || 0460FTX Free text C 9 || 0470MEA Measurements C 9 || || 0480 ----- Segment group 11 ------------------ C 9---------+|| 0490CTA Contact information M 1 ||| 0500COM Communication contact C 9---------++| | 0510 ----- Segment group 12 ------------------ C 9----------+| 0520TMP Temperature M 1 || 0530RNG Range details C 1----------++ 0540 ----- Segment group 13 ------------------ M 9999--------+ 0550EQD Equipment details M 1 | 0560RFF Reference C 9 | 0570EQN Number of units C 1 | 0580TMD Transport movement details C 9 | 0590DTM Date/time/period C 9 | 0600TSR Transport service requirements C 9 | 0610LOC Place/location identification C 9 | 0620MEA Measurements C 9 | 0630DIM Dimensions C 9 | | 0640 ----- Segment group 14 ------------------ C 9----------+| 0650TMP Temperature M 1 || 0660RNG Range details C 1----------+| 0670SEL Seal number C 9 | 0680FTX Free text C 9 | 0690PCD Percentage details C 9 | | 0700 ----- Segment group 15 ------------------ C 99---------+| 0710DGS Dangerous goods M 1 || 0720FTX Free text C 9 || 0730MEA Measurements C 9 || || 0740 ----- Segment group 16 ------------------ C 9---------+|| 0750CTA Contact information M 1 ||| 0760COM Communication contact C 9---------++| 0770MOA Monetary amount C 9 | 0780GOR Governmental requirements C 9 | 0790EQA Attached equipment C 1 | 0800COD Component details C 1 | 0810HAN Handling instructions C 9 | | 0820 ----- Segment group 17 ------------------ C 9----------+| 0830DAM Damage M 1 || 0840COD Component details C 1----------+| | 0850 ----- Segment group 18 ------------------ C 9----------+| 0860TDT Transport information M 1 || 0870DTM Date/time/period C 9 || 0880RFF Reference C 9 || || 0890 ----- Segment group 19 ------------------ C 9---------+|| 0900LOC Place/location identification M 1 ||| 0910DTM Date/time/period C 9---------++| | 0920 ----- Segment group 20 ------------------ C 9----------+| 0930NAD Name and address M 1 || 0940DTM Date/time/period C 1 || 0950CTA Contact information C 1 || 0960COM Communication contact C 1 || 0970RFF Reference C 9----------++ 0980CNT Control total C 1 0990UNT Message trailer M 1