ProductsMapForceEDI MappingEDIFACT MessagesMessage Types

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United Nations
Directories

for Electronic Data Interchange for

Administration, Commerce and Transport


__UN/EDIFACT

Message Type : BALANC Version : D Release : 08A Contr. Agency:
UN Revision : 2 Date : 2008-05-30 SOURCE: TBG12 Accounting and
Auditing, Registration, Financial Information Services CONTENTS
Balance message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition
1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND
DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE
DEFINITION 4.1 Segment clarification 4.2 Segment index
(alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment
table
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For general information on UN standard message types see UN Trade
Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE
UNSM General Introduction
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0. INTRODUCTION This specification provides the definition of the
Balance message (BALANC) to be used in Electronic Data Interchange
(EDI) between trading partners involved in administration, commerce
and transport. 1. SCOPE 1.1 Functional definition A message used to
exchange enterprise related balances between the enterprise and
whoever may use them for the purpose of accounting, auditing, cost
accounting, consolidation, financial analysis, etc. 1.2 Field of
application The Balance message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry. 1.3 Principles The
accounting and auditing partners of an enterprise require
accounting information, most of which is of a common nature. In
order, therefore, to cope with the practice, an enterprise (parent
company, subsidiary, division, etc.), a service bureau, a chartered
accountant or an auditor - referred to as a sender - may transmit
balances to the various parties involved - known as recipients -
such as another enterprise (parent company, subsidiary, division,
etc.), another service bureau, another chartered accountant or
another auditor. The trial balance is based on the accounting
entries reflecting the activity of the enterprise and the chart of
accounts. It enables the preparation of the financial statements.
The term balance is taken to mean an accounting document that for a
given period, consists of a list of all accounts from the same
accounting system. Each account indicates debit or credit total
amounts in local and foreign currencies. The balance can be
transmitted at a given moment for control purposes. The message
BALANC contains information concerning a balance for a given
period. The frequency of this message ranges from daily to
annually. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM
- General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1
Standard terms and definitions See UNTDID, Part 4, Chapter 2.3
UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE
DEFINITION 4.1 Segment clarification This section should be read in
conjunction with the segment table which indicates mandatory,
conditional and repeating requirements. 0010UNH, Message header A service segment
starting and uniquely identifying a message. The message type code
for the Balance message is BALANC. Note: Balance messages
conforming to this document must contain the following data in
segment UNH, composite S009: Data element 0065 BALANC 0052 D 0054
08A 0051 UN 0020BGM, Beginning of message A segment
identifying the balance message. 0030DTM, Date/time/period A segment
containing balance opening and closing dates and its preparation
date. 0040RFF, Reference A segment
containing the number of the balance linked to the message and its
version number. 0050CUX, Currencies A segment providing
currencies which are specific to the balance message. 0060FTX, Free text A segment containing free
text information, in coded or clear form, giving additional
clarifications solely concerning the summary section. In
computer-to-computer exchanges such text information will normally
require the receiver to process this segment manually. 0070 Segment group 1:
NAD-RFF-SG2 A segment group giving information on sender, recipient
and intermediary. 0080NAD, Name and address A segment to
identify a party. 0090RFF, Reference A segment to provide
references which are specific to the concerned party. 0100 Segment group 2:
CTA-COM A segment group to identify contacts and related
communication numbers. 0110CTA, Contact information A segment to
provide contacts related to the party. 0120COM, Communication contact A segment to
provide communication numbers of the contact. 0130 Segment group 3:
CCI-CAV A group of segments to provide accounting, fiscal, social
or legal characteristics of the enterprise accounting balance.
0140CCI, Characteristic/class id A segment to
identify a characteristic. 0150CAV, Characteristic value A segment to
provide the value of the characteristic. 0160 Segment group 4:
LIN-MOA-DTM-RFF-QTY-SG5 A segment group providing the following
relevant information for a given period of the balance : account
number and its identification, period, quantity, stated value and
record number. 0170LIN, Line item A segment indicating the
trial balance line number within the message. 0180MOA, Monetary amount A segment containing
detailed information about debit or credit trend of the amount, the
amount itself in local and original currency and the currency code
relating to these amounts. 0190DTM, Date/time/period A segment giving
detailed information on the opening and closing dates of account.
0200RFF, Reference A segment containing a
reference number which may be a journal page number (folio) and
sequence number within the folio (line) as a single reference
number or a serial number assigned at bookkeeping entry level
(record number) for a given period. 0210QTY, Quantity A segment specifying the
quantity and the measure unit relative to the amount of the
accounting trial balance. 0220 Segment group 5: CPT-SG6 A segment
group containing detailed information identifying an account.
0230CPT, Account identification A segment
containing detailed information identifying the treated main
account number and its subsidiary account numbers. 0240 Segment group 6:
CCI-CAV A group of segments to provide accounting, fiscal, social
or legal characteristics of the account. 0250CCI, Characteristic/class id A segment to
identify a characteristic. 0260CAV, Characteristic value A segment to
provide the value of the characteristic. 0270 Segment group 7:
EQN-MOA A segment group providing information on trial balance
amounts and quantities. This group provides totals for verification
purposes. 0280EQN, Number of units A segment
specifying the number of balance lines for a given period relative
to the balance message. 0290MOA, Monetary amount A segment adding up
the total amounts in local and all foreign currencies in the
balance message. 0300 Segment group 8: AUT-DTM A segment
group to provide authentication information. 0310AUT, Authentication result A segment to
provide authentication results. 0320DTM, Date/time/period A segment to
provide the date of authentication. 0330UNT, Message trailer A service segment
ending a message, giving the total number of segments in the
message (including the UNH & UNT) and the control reference
number of the message. 4.2 Segment index (alphabetical sequence by
tag) AUT Authentication result
BGM Beginning of message CAV Characteristic value CCI Characteristic/class id COM Communication contact CPT Account identification CTA Contact information CUX Currencies DTM Date/time/period EQN Number of units FTX Free text LIN Line item MOA Monetary amount NAD Name and address QTY Quantity RFF Reference UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R
0010UNH Message header M 1 0020BGM Beginning of message M 1 0030DTM Date/time/period M 99 0040RFF Reference C 99 0050CUX Currencies C 99 0060FTX Free text C 1 0070 ----- Segment
group 1 ------------------ M 99----------+ 0080NAD Name and address M 1 | 0090RFF Reference C 9 | | 0100 ----- Segment
group 2 ------------------ C 99---------+| 0110CTA Contact information M 1 || 0120COM Communication contact C 9----------++
0130 -----
Segment group 3 ------------------ C 99----------+ 0140CCI Characteristic/class id M 1 |
0150CAV Characteristic value C 1-----------+
0160 -----
Segment group 4 ------------------ M 99999-------+ 0170LIN Line item M 1 | 0180MOA Monetary amount M 999 | 0190DTM Date/time/period C 1 | 0200RFF Reference C 1 | 0210QTY Quantity C 10 | | 0220 ----- Segment
group 5 ------------------ M 9----------+| 0230CPT Account identification M 1 || ||
0240 -----
Segment group 6 ------------------ C 99--------+|| 0250CCI Characteristic/class id M 1 |||
0260CAV Characteristic value C 1---------+++
0270 -----
Segment group 7 ------------------ M 1-----------+ 0280EQN Number of units M 1 | 0290MOA Monetary amount M 9-----------+
0300 -----
Segment group 8 ------------------ C 1-----------+ 0310AUT Authentication result M 1 | 0320DTM Date/time/period C 1-----------+
0330UNT Message trailer M 1
Copyright
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